Project Secretary

We are seeking a highly organised and detail-oriented Project Secretary to provide comprehensive secretarial and operational support to the Project Team. This role plays a key part in ensuring effective coordination, communication, and documentation across project stakeholders.

 

Responsibilities:

• Liaise with internal and external stakeholders to coordinate deliverables and facilitate effective communication.
• Coordinate project meetings (scheduling, agenda preparation, and minutes), and track follow-up actions, milestones, deadlines, and approval status.
• Support project scheduling by managing timelines and issuing reminders to ensure timely task completion.
• Maintain organised project filing systems and manage document flow, including submissions and stakeholder correspondence.
• Prepare, review, and maintain project documentation to ensure accuracy, consistency, and proper archiving.
• Handle project-related payment processing and provide support for ad hoc assignments as required.

Requirements:

• Diploma or above in Secretarial Studies, Business Administration, or related disciplines.
• Minimum 5 years of relevant experience in a similar role.
• Ability to work independently with minimal supervision and manage multiple priorities.
• Mature, well-organised, with strong interpersonal and communication skills.
• Good command of written and spoken English and Chinese.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Chinese word processing.